(1) Administration works/ Project Execution
1. HR relation
A) Payroll transaction (monthly / bonus)
B) PIT, welfare management
C) Labor contract renewal
D) Company regulation maintenance, update or revision works
2. Authority relation
A) Management of IRC / ERC including renewal, amendment or extension
B) Support of expert’s transition (VISA, Work Permit)
C) Support and all related arrangement of VISA/Work Permit for visitors and/or expert
D) Communication or negotiation with Tax Authority
3. Office management
A) Purchase of office supplies, stationery or necessary items with proper stock management
B) Management of contracts
– Office rent
– Company car
– Printing machine
– Insurance
– Consultant company’s contract(s)
– Office cleaning service
– Security company
– Golf membership
– Any long term / interim contract(s)
4. Logistics.
A) Purchase of air tickets for employees’ business trip
B) Booking of hotel accommodation for employees’ business trip
C) Booking, arrangement and negotiation with hotel accommodations for visitors
D) Car arrangements for visitors
E) Company trip arrangement
F) Other business trip related issues
5. Supporting for Sales/Accounting
A) Supporting accounting team if required which is related works for Company
B) Correction of claim document including invoices.
6. Control for documentation
A) Controlling for document in/out to the customer, supplier or vendors, and/or execution team in Japan.
7. Project Execution
A) Support the communication among the customer, the project team in Japan and relevant parties, including the AP office and suppliers/ vendors.
B) Prepare project documents as required.
8. Guest receiving and another receptionist works

2) Support works for IT management
1. To grasp IT equipment conditions and report to IT management if necessary
2. To set up, maintain, fix, update or replace IT equipment under IT management’s instruction
3. To support IT management to appoint IT vendors in Vietnam

Report line: This position reports to Senior Manager of Sales (Vietnamese) 

Interviews conducted in a hybrid format: in-person at the Hanoi office and online interviews (Interviews in English, 1-2 rounds)

Confirmation of interest and availability → Recruitment decision

• Working time: 8:00 AM – 5:00 PM, from Monday to Friday
• 2-month probationary period
• The first two contracts are fixed-term contracts, as stipulated by the Labor Law
• A bonus once a year at the end of June, based on performance evaluation (If the employment period is less than one year, the bonus will be calculated proportionally)
• Work location: Capital Place – Hanoi (Possibility of domestic and international business trips)
• Company trip with the Ho Chi Minh City branch (Once a year)

• Accounting basic knowledge
• Labor Code
• Relevant regulations
• IT basic knowledge
• English (All internal company documents are in English)
• Excellent written and verbal communication skills in English
• Highly motivated and takes initiative to take up new challenges
• Ability to work independently and being a good team player
• Able to start work immediately or within short notice period
• Proficient in Microsoft Office applications (e.g. MS Word, Excel, Outlook, PowerPoint)
• Accounting basic knowledge
• Labor Code/Relevant regulations
• Willing to perform customer service duties such as making tea and serving guests during business visits.