(During probation: HR & Admin Specialist
Upon confirmation: HR & Admin Manager – title change only, with no change in compensation or employment conditions)

Location: Hanoi
Reporting Line: Directly to General Director

About the Role

We have newly established the position of HR & Admin Specialist in our Hanoi office to strengthen internal management, compliance, and operational structure.

This is a hands-on role with high autonomy and responsibility, requiring the candidate to build, organize, and improve HR & administrative systems from the ground up, while directly supporting the General Director in daily operations and internal coordination.

Key Responsibilities
1. HR & Admin Operations

• Manage HR operations including labor contracts, social insurance, attendance, and employee records
• Oversee administrative operations such as company calendar, document control, contract management, and office administration
• Coordinate and improve existing administrative workflows with internal stakeholders

2. Internal Management & Process Development

• Organize and standardize HR & Admin processes across departments
• Establish structured management tools (contract tracking, document control, company seal management, etc.)
• Develop internal administration guidelines and manuals

3. Compliance & System Management

• Ensure compliance with Vietnamese labor law and internal regulations
• Review and optimize the use of HR system (BaseHR)
• Manage HR data, including contracts, payroll-related information, PIT, and social insurance

4. General Director Support & Coordination

• Support the General Director in organizing internal operations and management tasks
• Coordinate cross-functional communication with Finance, Sales, and Admin teams
• Structure and follow up on internal requests and priorities

5. Project Management (During Probation)

• Coordinate office relocation project (mid-April 2026)
• Organize and execute company kickoff meeting (late April 2026)
• Manage multiple tasks simultaneously and ensure project timelines

Probation Period (2 Months)
Month 1:

– Review and organize current HR & Admin operations

– Assess HR system usage (BaseHR)

– Deliver:

• HR Status Summary
• Admin Process List
• Responsibility Mapping
• BaseHR Usage Summary

Month 2:

– Improve and standardize systems

– Organize employee master data

– Develop administrative control framework

– Deliver:

• HR/Admin Improvement Proposal
• Administration Manual
• Completion of office relocation
• Execution of kickoff meeting

Key Working Principles

• Report directly to the General Director with close working interaction
• Work independently and take ownership of tasks
• Clarify and structure information before escalation
• Priorities will be guided by the General Director

• Bonus: 13th-month salary and based on business results
• Insurance: Social insurance as per Vietnam Labor Law.
• Work Environment: Professional Japanese corporate environment.
• Working Hours: Monday to Friday, 8:00–17:00

– University degree
– Minimum 3 years of HR/Admin experience
– Strong knowledge of Vietnamese labor law and practical HR operations
– Experience in supervising junior staff
– English: Business level proficiency
– Experience in foreign-invested companies is preferred