Reporting Line: Directly to General Director

About the Role

This is a hands-on role with high autonomy and responsibility, requiring the candidate to build, organize, and improve HR & administrative systems from the ground up, while directly supporting the General Director in daily operations and internal coordination.

Key Responsibilities
1. HR & Admin Operations

• Manage HR operations including labor contracts, social insurance, attendance, and employee records
• Oversee administrative operations such as company calendar, document control, contract management, and office administration
• Coordinate and improve existing administrative workflows with internal stakeholders

2. Internal Management & Process Development

• Organize and standardize HR & Admin processes across departments
• Establish structured management tools (contract tracking, document control, company seal management, etc.)
• Develop internal administration guidelines and manuals

3. Compliance & System Management

• Ensure compliance with Vietnamese labor law and internal regulations
• Review and optimize the use of HR system (BaseHR)
• Manage HR data, including contracts, payroll-related information, PIT, and social insurance

4. General Director Support & Coordination

• Support the General Director in organizing internal operations and management tasks
• Coordinate cross-functional communication with Finance, Sales, and Admin teams
• Structure and follow up on internal requests and priorities

Key Working Principles

• Report directly to the General Director with close working interaction
• Work independently and take ownership of tasks
• Clarify and structure information before escalation
• Priorities will be guided by the General Director

• Salary: 25~28M/month
• Bonus: 13th-month salary and based on business results
• Insurance: Social insurance as per Vietnam Labor Law.
• Work Environment: Professional Japanese corporate environment.
• Working Hours: Monday to Friday, 8:00–17:00

• University degree
• At least 5 years of practical HR experience.
• Strong experience in labor management, attendance control, internal regulations, and labor law compliance.
• Practical experience in payroll, PIT, and social insurance.
• Some experience in general office administration.
• Experience in foreign-invested companies and direct support to foreign General Directors is preferred.
• Good English communication skills, strong self-discipline, and a high sense of responsibility.